Digital signatures are subsets of electronic signatures, as they are also used in electronic form. It is a cryptographic mechanism mostly used to implement electronic signatures. They are mainly known for providing trust and security services.
Several countries like India, Brazil, the United States, Australia, and Europe, have implemented digital signatures under their jurisdiction as well as with the handwritten signatures, which makes these digitally signed documents completely legal.
Digital signatures are easier as compared to traditional pen and paper signatures. Every individual can easily sign a document online with a single mouse click. They can use the touch screen to trace their handwritten signature on the document; this is why electronic signatures are popular.
The rules and regulations about a particular digital signature solution can vary across the service providers, which gives you a guarantee about the safety of documents; the user has to remain in touch with their service providers and regularly check whether their digital signatures are working correctly or not.
Let’s take a look at the reasons why you should implement e-signatures in your organization:
Provides More Control
An electronic signature should adapt to the company’s specific technologies, authentication, user management, and process requirements. Digital signatures allow the users to manage it in a way that best suits the standard operating procedures, governance policies, and internal regulations.
It can also easily integrate with your company’s user-management systems, screening policies, security, IT department, and human resources department that you have already installed.
Integrate with the Rules and Regulations of your Organization
The digital signature solution must always be based on internationally accepted standards that integrate with industry-specific and country regulations that are relevant to your company. The electronic signature solution will help the users to meet their requirements of strict legislation and regulation.
Allows Anyone to Certify the Digital Signature
Digital signature solutions that are mainly based on the standard public infrastructure technology protect the document with a specific one time fingerprint that is unique to both the document and the signer.
This great technology makes sure that the digital signature is transportable so that anyone from the outside or inside of your company can access the software to verify particular parameters, like who signed the document, what was the purpose of signing, and it has not been changed or modified since the time of signing.
Cost-Effective IT Management
It can be very helpful to evaluate the overall cost of the ownership while buying online digital signature software. When selecting, consider the training, support, digital certificate renewal fees, deployment, and product cost.
Considering the paper-based cost savings such as archiving, couriering, scanning, and emailing, the electronic signature solution provides a little maintenance cost, minimal impact, and a low TCO through quick installation.
Better User Experience
Electronic signatures offer the convenience of signing crucial documents where ever a person or the customer to sign is located. Employees do not have to wait for the clients to come to the office or company.
Documents can be easily signed at your doorstep. It is an ideal solution, mainly in the smaller townships and remote areas providing personalized and improved services. The user can freely sign the document from anywhere, and interact with the organization, making businesses and services far more easily, quickly, and user-friendly.
Future Validity and Business Efficiency
Electronic signature holds the validity into the future. PDF advanced signatures, with its requirements, have the validity into the future with the long term digital signature formats. With the ongoing technological changes, electronic signatures will still be valid in a possible future.
All the costs involved in implementing electronic signatures in the work processes are usually small compared to their significant benefits. With reduced workflow time and quicker contract turnaround time, electronic signatures are great for both small-scale and big-scale companies.
Things to consider while choosing a digital signature:
Choose a Reliable Service Provider
A good digital signature vendor will never let you go through hectic processes that can limit the technology’s use. If you want to increase your ROI, you have to make sure that the technology you select is reliable and should be focused on different devices for different digital signature tasks.
Develop Your Signing Process
A digital signature is a type of process that an individual follows to carry out an electronic signature transaction. You can easily create your signing framework to ensure that all your regulatory and business requirements are met. In such a case, you have to get a clear idea about your signing process before shifting to this procedure.
Test it on Small-scale
From a technical point of view, digital signatures are very easy to deploy. However, some drawbacks can still come up while the customer gets familiar with the technology. A small-scale test can help you get a clear picture of the system before using it for your official work.
Hire Some Professionals
Make sure to incorporate some services of a few employees from every department by implementing the solution to master the technology to its peers. An employee can reject the solution as the technology is new.
Having professional workers at an organization is useful to show the users that this technology can make the adaption process much easier.
Work Hard for Maximum Adoption
It is easy to implement digital sign or eSign documents in the production environment and allow the users to use it from there. Although, working to increase the adoption rates can help you to reduce the paper-based solutions and will add more value.
Whether you are new to electronic signatures, looking to switch service providers, or looking to find new use cases, digital signatures always come with several benefits that are helpful for an organization. Use the solution to make sure that all your needs are met while optimizing the platform to increase the efficiency, no matter which service provider you are using.