It doesn’t matter what kind of business you run; you are going to have files. These might be sales receipts, they could be invoices, they might be customer orders, or perhaps they are bank statements.
The issue with these files is that if someone were to get hold of them, they could find out a lot of details about your business and your customers. If they were then to use that information to steal your customers’ identities or hack into your business bank account, for example, you can see the kind of problems that would ensue. This is why it’s so important to make sure your business files are as secure as possible. Read on to find out how to do it.
Use the Cloud
One of the best ways to keep your files safe is to digitize them and keep them stored in the cloud rather than having a physical copy in your office. Not only will this mean that the physical copies can’t be stolen should someone break in or get destroyed in a fire or flood, but it also means that by using the cloud, the digital copies are encrypted and kept safe from cybercriminals.
The only way to access anything saved on the cloud is to have a password, and so as long as that is kept safe, your documents will be as well. What’s even better is that this means you can access your documents from anywhere as long as you have an internet connection, helping you and your team if you work remotely.
In a Storage Locker
If you need to keep the physical documents, then it still makes sense to scan them and store them in the cloud as a backup, but what about all the space those documents will be taking up in your office, not to mention how insecure it is to have them there?
The perfect solution is to rent a 10×10 Storage Unit. This is ideal because it is off-site, and therefore if someone were to get inside your office, they wouldn’t find anything they could use. Plus, if there was a natural disaster like a flood or a fire, your paperwork would be safe. As an additional benefit, moving these documents out of your office will free up a lot of space that could be put to better use – perhaps as a break room for your team, for example.
A Locked Room
This idea is not as secure as the others on this list, but it could be useful if you need some time to organize something better, for example. Rather than just leaving your important files in a room, perhaps on a shelf or in boxes, you should keep them in a locked room instead.
Although this won’t prevent the most determined thieves from getting inside, and it certainly won’t do anything to help with a natural disaster, it will buy you some time to get other things organized that will help you in a much more secure way.