How to Use Microsoft 365: 5 Tips for Beginners

When you use Microsoft 365, you get a complete suite of software solutions that are designed to help any team get more done. That suite includes programs such as Outlook email, PowerPoint for presentations, and Word for business documents.

With so many solutions available, this Microsoft technology can seem complex and intimidating for beginners. But it can also be very beneficial when you understand all the included solutions.

Follow these tips on how to use Microsoft 365 and start saving time and get more done.

1. Familiarize Yourself With the Interface

Take a few moments to browse through the menus and toolbars, and take note of which features are available. Microsoft 365 offers online help and tutorials that can be helpful if you’re having trouble.

It’s also useful to practice working with documents and applications in Microsoft 365 to become more comfortable. Try saving documents and using different tools like formatting, spell check, and so on. Doing so will help you get used to the system and make the most of its features. 

2. Learn How to Use Outlook

With Outlook, you can create new emails, manage contacts, schedule events, and manage tasks. You can also reach out to IT experts located here if you want to know more about Outlook and Microsoft 365 in general. 

There are also calendar and task views that come with the Microsoft application that gives you a more comprehensive view of your schedule. To edit existing emails, you will need to select them from your inbox. You can also use various add-ins to expand the functionality of Outlook and streamline your workflow. 

3. Utilize Office Apps Like Word, Excel, and Powerpoint

In Word, you can write and edit documents, create outlines, and research online. You can use Excel to create spreadsheets and charts for data analysis. With PowerPoint, you can create presentations with animations, transitions, and sound effects.

You can collaborate in real-time with teammates while working on applications in the Office Suite. Microsoft 365 also offers 1TB of free cloud storage for users to store and share files. 

4. Set Up Onedrive for Cloud Storage

Start by navigating to the Microsoft 365 website and signing in. After signing in with the user’s account, click on the File Storage tab and select OneDrive. A new window will appear that will allow users to continue setting up OneDrive.

The page will then ask if the user wants to create a new folder to store files or link an existing folder. After selecting one of the two options, the user will be given the option to select a location to store the files in a cloud server

5. Use Teams to Collaborate With Other Users

Microsoft Teams is a messaging service that interacts with other users in your organization. You’ll be able to invite the other people you’d like to collaborate with and create channels for individual topics of discussion.

Now you can start making posts, uploading documents, and hosting video meetings. With Microsoft Teams, you and other users can access and share resources quickly and securely. 

Get More Done With These Tips on How to Use Microsoft 365

Microsoft 365 is a great business solution technology that offers powerful tools to help you work smarter. Start taking advantage of these how to use Microsoft 365 tips and tools today and get the most out of this software.

With a little practice and help from Microsoft 365, you too can become a power user and get the most out of your work. Try it out today and unleash the power of Microsoft 365 for your business.

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Written by Patricia

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