It is possible to simplify contract administration via the use of digital document processing and electronic signature technologies, which may save hundreds of hours per year on average.
Unless your organization is still creating new documents from scratch and relying on signers in a process to physically transmit papers to the next signer, it may be time to consider updating your processes.
Upon completion, any authorized user may create a new document by filling out a form with the relevant information and submitting it.
The paper is immediately handed to the next person who has to sign it, and so on until all signatures have been obtained.
It will also create a record of who signed the document and when they did so that you will always be aware of the document’s present condition at any given time.
Work flow Automation Using Electronic Signatures
Signature Document Distribution in Bulk
The most important papers for your firm aren’t written by searching and pecking away at a computer one key at a time.
In other words, what’s the purpose of handing them out in random order? A correctly built digital document management system may distribute papers to hundreds or even thousands of recipients simultaneously.
SMS, email, or phone calls may also be used to authenticate each user. To prevent data loss, a copy of each document will be kept at every step of the process, from opening to signing.
In addition, a copy of the completed document will be supplied to the receiver and stored on file for future reference when the signing process is complete.
Bulk document delivery is essential for streamlining work flows and get benefits of going paperless. Some examples of procedures that benefit from the utilization of vast amounts of materials include the following:
- Notices from the HR department that need to be acknowledged
- Multi-organization advertising offers sent out
- Tenant forms are distributed
The Use of Templates Speeds Up the Creation of Documents
A single document does not have to be a work of art. To save both time and money, it’s best if they don’t use a template. Skip to the end of the line The right create esignature online system should contain a wide range of document templates.
Templates speed up and simplify the process of creating documents. To get started, you simply need to change a few basic fields. For example, templates may be utilized in a number of ways, including
- NDA, or Non-Disclosure Agreement
- Requests for budget approval from non-profit organisations
- Statement of Work (SOW)
- Letters of engagement for legal counsel
- COVID-19 statement of symptoms by HR department
Make the Collection of Payments Easier
Paying for a transaction as soon as the contract is signed is an option to consider.
In the best-in-class electronic signature system, consumers may select whether or not to continue paying immediately after signing.
To guarantee that your clients remember to pay their bills on time, it will also automatically send out reminder emails.
It is possible for signers to pay quickly using credit cards, debit cards, ACH, SEPA or Apple Pay through electronic signature and electronic payment.
Additionally, you have the option of tailoring the payment methods you accept to meet the specific needs of your business.
Platform Integrations should be Utilised
No great digital document management system is ever created in a vacuum.
Many useful applications and systems have been designed to seamlessly interface with it, enabling you to aggregate facts and take action no matter what program or system you are currently using. Using the right system, it is possible to:
- Assist you in conducting business from the comfort of your favourite Microsoft apps such as Microsoft Outlook, Word and SharePoint.
- Sales agreements may be signed and managed in Salesforce without having to leave the platform.
- Sign, send, and manage electronic signature in Google Docs tools you already use by integrating with Google.
As an example, take into account the fact that DocuSign provides pre-built connections with over 350 commonly used business systems and technologies such as those offered by Salesforce and Microsoft.